Document Management Service Disclaimer

This Disclaimer explains the nature and limits of the document management services provided by BARTONFREE ("BARTONFREE", "we", "us", or "our"). It is intended to make clear what our services are, what they are not, and what responsibilities remain with you. By engaging our services or using our website, you acknowledge and accept the statements in this Disclaimer.

1. Nature of our services

BARTONFREE provides organizational and administrative support for digital documents. Our work focuses on structuring, naming, storing, and managing files, creating templates, and advising on document workflows. Our services are practical and organizational in nature. They are not, and should not be relied upon as, a substitute for professional advice in any regulated field.

2. Not legal, financial, tax, or compliance advice

Nothing we provide constitutes legal, accounting, tax, financial, medical, or regulatory advice. We do not assess whether your documents satisfy statutory requirements, retention laws, industry regulations, or contractual obligations that apply to your business. If your documents are subject to specific legal or regulatory requirements, you are responsible for obtaining advice from a qualified professional, and you should not treat our organizational recommendations as confirmation of compliance.

3. Accuracy of your documents and information

We organize and manage the documents and information you provide as they are. We do not verify the accuracy, completeness, validity, or legal effect of the contents of your documents. Responsibility for the substance of your documents, including whether they are correct and up to date, remains entirely with you.

4. Templates are starting points

Any business document templates we create are general, reusable starting points intended to save you time. They are not tailored legal instruments and may not be suitable for every situation. Before relying on a template for a legally significant purpose, you should have it reviewed by an appropriate professional. We are not responsible for the consequences of using a template without such review.

5. Data loss and backups

Although we work carefully and follow sound practices when handling your files, no process of organizing, moving, or managing digital documents is entirely without risk. You are responsible for maintaining independent, current backups of all documents before, during, and after our work. We are not liable for the loss, corruption, or unavailability of data, particularly where you have not maintained your own backups or where the loss arises from a third-party platform.

6. Reliance on third-party platforms

Our services frequently operate within third-party cloud storage and productivity platforms that you control and license directly. We do not control these platforms and are not responsible for their availability, security, data handling, pricing, or changes. Any interruption, limitation, or loss caused by a third-party platform is outside our control.

7. No guarantee of specific outcomes

While our goal is to make your document management simpler and more efficient, we do not guarantee any particular result, time savings, cost reduction, or business outcome. The benefit you receive depends on many factors, including how your team adopts and maintains the systems we put in place.

8. Your ongoing responsibility

A well-organized system requires ongoing maintenance and consistent use. Once we hand over a system, its continued order depends on you and your team following the conventions provided. We are not responsible for disorganization that results from a system not being maintained after handover, unless we have been separately engaged to provide ongoing maintenance.

9. Limitation of liability

To the fullest extent permitted by law, BARTONFREE's liability in connection with the services is limited as set out in our Terms and Conditions and Service Agreement. This Disclaimer should be read together with those documents, which contain the full statement of the limits on our liability.

10. Changes to this Disclaimer

We may update this Disclaimer from time to time. Changes will be reflected by the "Last updated" date above. Your continued use of our services or website after a change takes effect constitutes acceptance of the revised Disclaimer.